1. Attendance

Minutes: 

Board members present: Janice Kerekes, District 1; Carol Studdard, District 2, Charles E. Van Zant, Jr., District 3; Frank Farrell, District 4 and Lisa Graham, District 5.  Superintendent Ben Wortham was also present.

Superintendent

2. C-1 Minutes of Workshop on 7/12/11 and Special Pupil Request, Student Disciplinary Hearings and Regular Meeting on 7/21/11

Attachment: Wkshop 07-12-11.pdf
Attachment: SPRHearings 07-21-11.pdf
Attachment: StuDispHearings 07-21-11.pdf (Confidential Item)
Attachment: RegMtg 07-21-11.pdf

3. C-2 Communities in Schools of NE FL, Inc. and Clay County School District Letter of Agreement for 2011-2012

Attachment: LtrofAgreement CIS 2011-2012.pdf

School Board Attorney

4. C-4 Payment of $1503.00 for Reimbursement of Impact Fee Litigation Costs

Deputy Superintendent

5. C-5 Proposed Staff Allocation Changes for 2010-2011 and 2011-2012

Attachment: Allocation Summary - Current Backup August, 2011.pdf

Human Resources

6. C-6 Fieldwork Training Affiliation Agreement between the School District of Clay County and Capella University for student teaching

Attachment: Capella University 8-18-11.pdf

7. C-7 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 8-18-11.pdf

Instruction

8. C-8 Co-Enrollee list for July 2011

Attachment: Co-Enrollee list for July 2011.pdf (Confidential Item)

9. C-9 Interagency Agreement Between School Board of Clay County, Florida and Department of Military Affairs, State of Florida - 2011-2012

Attachment: 2011-2012 Interagency Agreement.pdf

10. C-10 Student Travel

Attachment: Student Travel.pdf

11. C-11 Local Instructional Improvement System Grant to Small or Rural LEAs

Attachment: Local Instructional Improvement Grant RttT.pdf

12. C-12 Grant(s) Approval

Attachment: i3 Grant Review August 2011.pdf

13. C-13 Consultant fee for Kagan Professional Development Company

Attachment: 2011 WES Kagan Agreement.pdf

14. C-14 Admissions and Placement Manual included as School Board Policy.

Attachment: A and P Manual cover and table of contents 11 12.pdf

15. C-15 Designate the first two weeks of October 2011 as Disability History and Awareness Weeks

Attachment: Disability History and Awareness Week 11 12.pdf

16. C-16 Carlton Palms Contract

Attachment: CARLTON PALMS CONTRACT 11 12 B.pdf

17. C-17 Clarke School for the Deaf dba Clarke Schools for Hearing and Speech Contract

Attachment: CLARKE SCHOOL AGREEMENT 11 12.pdf

18. C-18 Consultant Fee for Julie Teague, Learning Wheels Company

Attachment: 2011 MBE Julie Teague_Learning Wheels Agreement.pdf
Attachment: Vita-Julie Teague.pdf
Attachment: 2011 CEB Julie Teague_Learning Wheels Agreement.pdf

19. C-19 Clay Behavioral Health Center Contract

Attachment: CLAY BEHAVIORAL HEALTH 11 12.pdf

20. C-20 Exceptional Consulting Services, Inc. Contract

Attachment: Exceptional Consulting Services, Inc. contract 2011 2012.pdf

21. C-21 Interpreter Services Contract

Attachment: Interpreter services contract for 11 12 Alonzo.pdf

22. C-22 Contract with Florida Learning Alliance, Inc. for 7-1-11 to 6-30-12 and Perpetual Agreement with North East Florida Educational Consortium

Attachment: 2011-2012 Fla Learning Alliance Contract.pdf
Attachment: 2011 NEFEC Perpetual Agreement.pdf

23. C-23 Clay County Reading Plan - 2011-2012

Attachment: Chart D1 - Assessment-Curriculum Decision Tree _kindergarten-2nd grades_.pdf
Attachment: Chart D2 - Assessment-Curriculum Decision Tree _3rd-6th grades_.pdf
Attachment: Chart G - Middle School Assessment-Curriculum Decision Tree.pdf
Attachment: Chart J - High School Assessment-Curriculum Decision Tree _9th-12th grades_.pdf
Attachment: District K-12 Reading Plan 2011-2012 with feedback.pdf

Business Affairs

24. C-24 Warrants and Vouchers for July, 2011

Attachment: Warrants & Vouchers July, 2011.pdf

25. C-25 Write off Non-Sufficient Funds (NSF) checks at School(s)

Attachment: MCE NSF.pdf

26. C-26 Monthly Property Report - July, 2011 - Furniture/Equipment

Attachment: Furniture-Equipment Report-July, 11.pdf

27. C-27 Monthly Property Report - July, 2011 - AV Materials

Attachment: Audiovisual Report-July, 11.pdf

28. C-28 Monthly Property Report - July, 2011 - Software

Attachment: Software Report-July, 11.pdf

29. C-29 Monthly Property Report - July, 2011 - Vehicles

Attachment: Vehicles Report-July, 11.pdf

30. C-30 Deletion of Certain Items Report - August, 2011

Attachment: Deletion Report-August, 11.pdf
Attachment: Deletion Report-(Attachments), August 11.pdf

Support Services

31. C-31 Additive Change Order #2 for Ridgeview High School Air Handling Unit Replacement Buildings 1 & 3

Attachment: CO 2 RVHS AHU Replacement Bldgs 1 & 3.pdf

32. C-32 Additive Change Order #2 for Middleburg Elementary School Building 1 Remodel

Attachment: CO 2 MBE Bldg 1 Remodel.pdf

33. C-33 Additive Change Order #2 for Clay High School Roof Replacement Buildings 2 & 9/HVAC Rooftop Unit Replacement Buildings 1, 2 & 3

Attachment: CO 2 CHS Roof Replacement Bldgs 2 & 9 & HVAC RTU Replacement Bldgs 1,2,3.pdf

34. C-34 Substantial Completion of Ridgeview Elementary School Chiller Replacement and Air Handling Unit Replacement Buildings 1 & 3

Attachment: RVE Chiller & AHU Replacement Bldgs 1 & 3 Substantial Completion.pdf

35. C-35 Substantial Completion of Ridgeview High School Air Handling Unit Replacement Buildings 1 & 3

Attachment: RVHS AHU Replacement Bldgs 1 & 3 Substantial Completion.pdf

36. C-36 Substantial Completion of Clay High School Roof Replacement Building 2 & 9/HVAC Rooftop Unit Replacement Buildings 1, 2, & 3

Attachment: CHS Roof Replacement Bldgs 2 & 9 & HVAC RTU Replacement Supstantial Completion.pdf

37. C-37 Additive Change Order #2 for Keystone Heights High School Panelboard Replacement/Switch Gear Buildings 1 - 3 and Portables

Attachment: CO 2 KHH Panelboards.pdf

38. C-38 Additive Change Order #3 for Orange Park High School HVAC Roof Top Unit Replacement Building 1

Attachment: CO 3 OPH HVAC Replace.pdf

39. C-39 Substantial Completion of Middleburg High School Fire Alarm Replacement

Attachment: Sub Compl MHS Fire Alarm.pdf

40. C-40 Substantial Completion of Montclair Elementary School Panelboard Replacement Buildings 1 – 3

Attachment: Sub Compl MCE Panelboards.pdf

41. C-41 Additive Change Order #4 for Lake Asbury Elementary School Panelboard/Switch Gear Replacement Buildings 1 - 3 & 20

Attachment: CO 4 LAE Panelboards.pdf

42. C-42 Additive Change Order #2 for Keystone Heights High School Condensing Unit Replacement Building 9

Attachment: CO 2 KHH Condensing Unit.pdf

43. C-43 Additive Change Order #2 (Days Only) for Wilkinson Junior High School Lightning Protection System

Attachment: CO 2 WJH Lightning Protection.pdf

44. C-44 Additive Change Order #2 (Days Only) for McRae Elementary School Lightning Protection System

Attachment: CO 2 MRE Lightning Protection.pdf

45. C-45 Additive Change Order #3 for Keystone Heights Elementary School Lighting & Ceiling Replacement Building 2

Attachment: CO 3 KHE Lighting_Ceiling.pdf

46. C-46 Pre-Qualification of Contractors

Attachment: Contractor List, 8,18,11.pdf

47. Adoption of all remaining Consent Items

Minutes: 

Motions:
Approve the Consent Items as presented, with the exception of C-3 which was moved to Discussion.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

48. Representative Janet Adkins - Legislative Update

Minutes: 

Representative Janet Adkins provided a Powerpoint presentation of the 113th Legislation Session.  Items covered were unemployment compensation, jobs and budget shortfalls.

What to expect in the 114th Session - efforts to increase education funding, ban on community budget requests, increased focus on health care reform and efforts to improve business and economic climate.

Superintendent

49. Change Date of October Board Meeting

Motions:
Approve recommended change of October Meeting date.  Recommended date is Tuesday, October 18, 2011.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

School Board Attorney

50. C-3 (Bickner) Interlocal Agreement to Sell Diesel Fuel to the Board of County Commission for Use of Emergency Vehicles in the McRae Area

Attachment: InterlocalAgreementCCSB-BCCforDieselFuel.pdf
Minutes: This item was pulled to discussion due to last minute changes by the Board of County Commissioners.  The agreement will be re-agendaed at the September meeting.

Motions:
Approve request to strike this item from the agenda.  To be re-agendaed at September Meeting.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

51. Public Hearing - Approve as advertised, CCSB Policy 6GX-10-5.08 D.1.c. - Universal Free School Breakfast

Attachment: SBPolicy 5.08 FNS - UnivFreeSchBreakfast.pdf
Minutes: Public hearing was held with no one present to speak to the item.

Motions:
Approve the policy as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Deputy Superintendent

52. Legislative Priorities - 2012

Attachment: 2012 Legislative Priorities2.pdf
Minutes: 

Charlie Van Zant recommended trying a different approach to the Legislative Priorities by adding requests for less mandates, less regulation and asking for more recognition for Clay County's status as a High Performing District rather than presenting economic issues.

The Board agreed to allow Mr. Van Zant to revise the Legislative Priorities and bring them back at the September meeting.

Motions:
Allow Board Member Charles Van Zant, Jr. to revise the Legislative Priorities and re-agenda the item in September.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Human Resources

53. Human Resources - Special Actions

Minutes: There were no special actions.

Instruction

54. Public Hearing - Approve amendments as advertised for Code of Student Conduct

Attachment: Elem-SecCodeFinal 2011-12.pdf
Minutes: Public hearing was held with no one present to speak to the item.

Motions:
Approve amendments to Code of Student Conduct as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Support Services

55. School Board Member Redistricting

Attachment: NT_SB Redistricting_baseline_2010.pdf
Attachment: SB Members Redistricting Plan.pdf
Minutes: 

Jim Connell, Assistant Superintendent for Support Services, provided plans of Board member districts as required by F.S. 1001.36, District School Board Member Residence Areas.  The County Manager indicates there is no significant benefit in aligning the BCC districts with the Clay County School Board.  The School Board agreed to move forward without the inclusion of the BCC since this process must be completed by December 31, 2011.

In order to balance the current districts as closely as possible, District 1 would lose 3,902 residents; District 2 would gain 12,360 residents; District 3 would gain 4,446 residents; District 4 would lose 9,023 residents; and District 5 would lose 3,481 residents.  Discussion ensued.

The School Board gave consensus for Mr. Connell to agenda Plan1 and BCC Plan B2 for a decision, and approval to advertise one of the plans in September.

56. Comments

Minutes: 

Superintendent Wortham reported to the Board that after 3 days of schools we are 300 students below projection and expect to be over by Labor Day.

57. Comments

Minutes: 

Board members complimented everyone on the smooth opening of schools. Mr. Van Zant expressed his appreciation to the maintenance and facilities departments for having everything up and running for the first day of school.

Mrs. Graham inquired about whether anything is being done on the banding and grading of the teacher assistants from last year, and whether there will be another study done on impact fees.  Mr. Connell advised he will be heading up the study.  Mrs. Graham also asked about ratios for guidance counselors.

Mr. Farrell stated that the Board had been approached by the academies of agriculture regarding the creation of a joint advisory committee.  All Board members volunteered, with Lisa Graham being selected to serve on the committee.  Mr. Farrell also reported that there are approximately 937 homeless children in Clay County.  Mrs. Studdard will look into what community resources may be available to help these students.